Volunteers

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2017 Volunteer Handbook (2018 Handbook will be available in early Mar/April)


Thanks in advance for your consideration in volunteering for the Colonial200 Relay!

Participation as a race official is the key to any events success.  This is especially true for a relay that is spread out over 200 miles.  Our desire is to provide a safe, fun and memorable atmosphere for all the participants (runners, volunteers and even the race directors).   So thank you again and enjoy the ride!

DONATION OPPORTUNITY

Beyond being part of a very unique experience, volunteers who manage an exchange zone that are NOT supplied by a team are eligible for a donation to a charity of their choice.  In many cases, the donation can go directly to the exchange zone itself.  For example, if the exchange zone is a Church the donation can go to that Church.

The donation for managing an exchange zone from start to finish is $200.  The donation is per exchange zone.  The donation is not based on the number of volunteers that man the exchange zone.

The Palmetto Race Group, LLC will provide the donation after the relay has been completed and all volunteer duties have been satisfactorily met.  The donation will be paid to the organization and not the volunteers. 

REQUIREMENTS

  • Two or more volunteers are required at each exchange zone at all times
  • Exchange zones may occur during night-time hours
  • Volunteers must be over the age of 14. If under the age of 18, the volunteer MUST be accompanied by a parent or guardian.
  • Volunteers can request exchange zones that are convenient to their location, but as the relay spans 200 miles we ask for flexibility

Any volunteer who is late or fails to show up for his/her duties will not only jeopardize the success of the relay, but also forfeit the donation that the Palmetto Race Group, LLC is making to the charity on their behalf.

INFORMATION AND TERMS TO BE FAMILIAR WITH

The 200-mile course is divided into 36 segments called Legs. At the end of each leg is an Exchange Zone (there are 35 exchanges, plus the start and finish).  Each team has up to 12 runners that run the route. Each team's current runner runs a leg to the next Exchange Zone before handing a wrist band to the next runner waiting at the Exchange Zone.

Volunteers are stationed at Exchange Zones to act as Race Officials, and to perform the following duties:

  • Record arrival of teams coming into an exchange
  • Announce the team number of the incoming runner
  • Ensure a safe race by keeping runners and vehicles separated, ensuring runners wear the appropriate gear and directing runners to which side of the road to run.  For example, for nighttime legs runners will be required to wear reflective vests, headlamps, and blinking lights to ensure they are seen by cars. 
  • Monitor for rule violations (no iPods at night, lights required at night, etc. - a full list of rules will be provided to the volunteer prior to the event)
  • Provide guidance on the next leg of the relay (this information will be provided to the volunteer prior to the event)
  • Assist drivers into exchanges to reduce vehicle congestion

VANS

There are a few rules to enforce with vehicles coming in and out of an exchange.

  • Active Vans drive to the exchange ahead of incoming runners to prepare outgoing runners.  In the event an exchange zone’s parking lot is full, active vans should park along the side of the road opposite (before or after) the exchange zone so that it does not force runners into the middle of the road.
  • Vans should be pulled well off the road so as not to interfere with other traffic and should not be blocking residence's driveways.

SAFETY AND COURTESY

Since there will not be any road closures, traffic control or aid stations, participants must obey the Virginia State Traffic Laws. Volunteers are not authorized to direct traffic.  Please follow any requests from property owners.

READY TO SIGN UP

If you are ready to volunteer please contact us or register using the link at the top of this page.  This is a volunteer experience you will never forget and many volunteers will make this an annual event to help raise money for their favorite charity.